Thanks for visiting King's Church International. This Policy explains the what, how, and why of the information we collect when you tell us that you would like to get connected with us, attend one of our events or use any of our services. It also explains the specific ways we use and/or share that information. We take your privacy extremely seriously and are committed to protecting and respecting it. We never sell your personal information.

Under the General Data Protection Regulation (GDPR), King’s Church International is the ‘data controller’ and ‘processor’ for the purposes of personal information shared with us. King’s Church International is a registered charity (Registered Charity 1039958). King’s Church International also operates under the name of G12 UK.

If you have any questions regarding this Privacy Policy or the personal information we have about you, please contact:

Our representative: Joanne Pswarayi

Address: King’s House, 77a Frances Road, Windsor, Berkshire, SL4 3AQ.

Telephone number: 01753 832444

Email: privacy@kcionline.org

WHAT PERSONAL INFORMATION DO YOU GIVE US?

When you ask to stay in touch with us via our Get Connected card or online contact form, we collect information about you along with your preferences about how you would like us to stay in touch.

You also give us your personal information when you fill in other online forms, sign up to one of our events or services or communicate with us in any way.

That information may include your IP address, name, physical address, email address, phone number, credit card information, operating system, as well as details like gender, occupation, location, date of birth, event history, and other demographic information.

HOW DO WE USE YOUR INFORMATION?

We collect this information to enable us to:

·      Stay in touch with you

·      Manage enquiries from you

·      Provide and keep you informed of events and services to help you develop in the Christian faith

·      Provide you with opportunities to get involved in teams within the church

·      Provide pastoral support, as appropriate

·      Maintain our database of church members and regular attenders

·      Maintain our accounts and records

·      Improve our communications and opportunities

Data Protection legislation allows us to process this information through your consent and our legitimate interests.

We obtain your consent to communicate with you according to your indicated preferences. You may change your mind and alter or withdraw your consent to receive certain communications at any time, as described below.

In all other cases, the law allows us to hold and process the personal information of church members and those connected with us if it is in our legitimate interests to do so. Relying on our legitimate interests means that we will check that we will not cause you harm by using your personal information, that we will not use your information in an overly intrusive way and that we will only use it in the way described in this notice. Our legitimate interests include furthering our objects of advancing the Christian faith, aiding persons who are in conditions of need, hardship or distress or who are aged or sick, and advancing education on the basis of Christian principles.

DO WE SHARE YOUR INFORMATION?

We will not share the personal information we hold with another organisation for their own purposes and we will never sell personal information for any reason whatsoever.

There are a few situations where our legitimate interests involve us sharing your personal information with service providers whom we have contracted to fulfil specific services for us. For example, administering communications to those on our mailing list involves certain functions being provided by service providers who process on our behalf the name and contact details we pass to them.

We currently use MailChimp to deliver the emails that those on our mailing list have signed up to receive. Where this is the case, we remain in control of the information and the service provider is not allowed to do anything with the information other than what we have requested. The service also enables us to gather statistics around email opening and clicks using industry standard technologies including gifs to help us monitor and improve our mailings. For more information, please see MailChimp’s privacy policy (https://mailchimp.com/legal/privacy).

HOW DO WE TRACK YOUR ACTIVITY?

When you use our websites or services, we may store “cookies”, “tags” or “scripts”, which are strings of code on your computer. We and our analytics service providers (like Google) use those cookies to help us understand and improve our user experience. We collect information about your visit and your use of our website or services. You may turn off cookies that have been placed on your computer by following the instructions on your browser.

Our websites may include social media features, like the Facebook Like or Share button. These features may collect information about your IP address and which page you’re visiting on our site, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are either hosted by a third party or hosted directly on our site.

DO WE LINK TO OTHER WEBSITES?

Our website may contain links to and from third party websites. These websites have their own privacy policies. If you follow a link to any of these websites, please make sure that you read their privacy policies before you submit any information to these websites. We do not accept any responsibility or liability for their policies.

HOW ABOUT SOCIAL MEDIA?

We also maintain a presence on social media platforms like Facebook, Twitter, and Instagram. Any information, communications, or materials you submit to us via a social media platform is done at your own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.

WHERE IS YOUR PERSONAL INFORMATION STORED? 

We keep personal information secure with appropriate security measures in place to attempt to protect it against loss, misuse, alteration or destruction. We use secure server software to encrypt personal information we collect online. However, the transmission of data across the internet is not completely secure. We cannot guarantee that loss, misuse or alteration of data will not occur whilst being transferred.

Some countries outside of the European Economic Area have laws and policies which do not guarantee the same protections as within the European Economic Area. Where your personal information is transferred outside of the European Economic Area we make sure that your personal information is protected in the same way as if it were here and we take all reasonably necessary steps to ensure that the data is kept private and held securely.

HOW LONG DO WE KEEP YOUR INFORMATION?

As our relationship with our members and those connected with us is generally long term, we keep your personal information for as long as we need it to maintain that relationship and keep only the information that is necessary. We take into account our need to meet any legal and regulatory obligations. These reasons vary from one piece of information to another.

When we no longer need the information, we will dispose of it securely, using specialist companies to do this work for us if necessary.

WHAT RIGHTS DO YOU HAVE REGARDING YOUR INFORMATION?

Under the GDPR, you have various rights regarding your personal information, unless an exemption applies. This includes rights to access, rectification, erasure, portability, restriction of processing and objection.

HOW CAN YOU UPDATE YOUR DETAILS?

We do our best to keep your information accurate and up-to-date, to the extent that you provide us with the information we need to do that. If you find that the personal information we have about you is inaccurate or needs updating, for example you may have changed your name or email address, the please contact us at communications@kcionline.org so that we can correct it as soon as possible.

WHAT IF YOU NO LONGER WISH TO BE CONTACTED?

If you no longer wish to be contacted in a certain way or wish to unsubscribe to all communications, you can update your preferences either by clicking the ‘update your options’ or ‘subscribe’ link in the footer of any email you receive from us or by contacting communications@kcionline.org.

If you no longer wish to be connected to King’s Church International at all or wish for your information to be erased, please inform us by contacting communications@kcionline.org so that we can action your request as soon as possible.

HOW CAN YOU ACCESS YOUR INFORMATION?

We’ll give you access to any personal information we hold about you within one month of any request in writing for that information. Individuals may request this information from us by contacting our representative at privacy@kcionline.org. There is no charge for individuals to access their personal information.

WHAT IF YOU HAVE QUESTIONS OR CONCERNS?

Please direct any questions or comments about this Privacy Policy to privacy@kcionline.org or contact our representative using the contact details given above.

If you are not satisfied with the way we deal with any complaint in relation to the use of their personal information you may be able to refer your complaint to the Information Commissioner’s Office, the UK’s data protection regulator.

HOW WILL YOU FIND OUT ABOUT CHANGES TO THIS POLICY?

We keep this Privacy Policy under review. If we make any material changes to it, we’ll post them on the website and communicate them to the last email address you gave us. Any changes will be effective as of the date we post them on the website or send the email (whichever date is later). If you object to changes in our Privacy Policy, we’ll have to remove your details from our database.

Last updated 25 May 2018

Thanks for taking the time to learn about King's Church International’s Privacy Policy